Do you need to sort out your messy Canva designs? They can easily get out of control as you use designs for so much in your business – social media, blog posts, newsletters, your website…
I want your business to be easy to run so I’m sharing the five steps I use when working with clients to tidy up their Canva designs.
Step 1: Declutter your designs.
There is no point in organising designs you’re not going to use again, e.g. old branding, promos for a webinar you’re not going to run again.
That’s why our first step is to get rid of the old.
Pro Tip: If you have designs that you want to keep but won’t be using on a regular basis, then create an Archive folder to store them in. They’ll be there when you need them, but they won’t get in the way of your day-to-day tasks.
Step 2: Plan the Canva folders you need.
I recommend aligning your folders with the folder structure you have for all of your documents. For example, if you have a Blog Posts folder then use that name within Canva as its easier for you, and your team, to find what you need.
Usually, Canva designs are used for marketing. These are some of the folders you might have:
- Blog posts
- Newsletters
- Social media
- Podcasts
- Website
- Webinars.
Step 3: Create your folders in Canva.
To create a folder, follow these steps:
A. On the home page look at the side panel on the left, click Projects.
B. Click on the plus icon in the upper right corner of the page that has “Add New” beside it.
C. Select Folder.
D. Give your folder a name (you can change the name later if you like) and click the Continue button to finish.
E. You’ll be able to see your new folder in the left-hand side panel and in your list of folders at the bottom of the page.
Step 4: Move your designs into the right folder.
Once you have your new folders set up you can start to move your designs into the right folders and sort out your messy Canva in no time.
You can do this in three different ways – choose the one that suits you best.
Option A:
Hover over the design and three dots will appear in the top right-hand side.
Click on the dots and a drop-down menu will appear.
Click on Move To Folder, then select the folder you want.
Option B:
Hover over the design and a white box will appear on the top left-hand side.
Click on the box and a tick will appear.
At the bottom of your page a folder icon will also appear.
Click on the icon and select the folder to move the design to.
Option C: Move multiple designs at once
To move multiple designs at once, follow the instructions for option B above. But tick all of the designs you want to move.
Pro Tip: Once you’ve selected a design(s) using the white box, you can also click and drag the designs into the folders you see on the left-hand side panel.
Step 5: Rename your Canva designs.
“Copy of FB post template” isn’t going to be useful to you.
I use this naming convention: {Type of design – Name} e.g. FB Post – Delete 15 old Canva designs.
You can either go into the design and rename them (see the image below}. Or, you can hover over the design until the three dots appear, right click on the dots and the option to rename will appear at the top of the menu that opens.
Pro Tip: Get into the habit of naming your design when you create them. This will save you time in the future and make it much easier to find them in Canva, and when you download them.
If the designs are for your website – be sure to use your keyword in the title of the design to improve your SEO.
Having messy designs can suck up a lot of your time. You know you’ve created a great design but now you can’t find it, so waste your precious time looking for it. Worst still, you have to recreate it. By using the power of decluttering and organising to sort out your messy Canva designs, your workflows will be so much quicker and easier.
Do you want to work more efficiently within your business, so you have more time and energy to spend on the work you love doing AND less time online?
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